OTAR Part 39 Option 1 Supplement

for

(Company)

Bermuda OTAR 39 Approval Reference: BDA/CAMO/XXX

UK CAA / EASA Part CAMO Organisation Approval Reference: XXX

Instructions for use of this template

The author of the BCAA supplement should customize the red text to reflect the processes within the organsiation.

The author should delete blue text notes from the supplement when submitting the supplement to the BCAA.

Where the template provides options, e.g. UK CAA / EASA / FAA, the author should delete the unwanted references as applicable.

Preamble

Contents

1	Preamble	2

1.1	Contents	2

1.2	List of Effective Pages	4

1.3	Record of Revisions	4

2	Organisation Approval	5

2.1	Accountable Manager Statement	5

2.2	Scope of the Approval	6

2.3	Duration of the Approval	6

2.4	Changes to the Approved Maintenance Management Organization	6

2.5	Notification of ceasing approval activity	6

2.6	Renewal of the Approval	6

2.7	Training	6

2.8	Quality System	7

2.9	Submission of Forms and Recommendations	7

2.10	BCAA Contacts:	7

3	Continued Airworthiness Management	8

3.1	Continued Airworthiness Management Contracts	8

3.2	Aircraft Airworthiness Review	8

3.3	Maintenance Programme Approval	8

3.3.1	Storage / Transitional AMP	9

3.3.2	Maintenance Programme Variations	9

3.4	Contracted Maintenance	9

3.5	Major and Minor Repairs	10

3.6	Major and Minor Design Changes (Modifications)	10

3.7	Defects and Discrepancies	10

3.8	Weight and Balance	10

3.9	Certification of Maintenance	10

3.10	Reporting Serious Defects	10

3.11	Technical Log	11

3.12	Aircraft Maintenance Records	11

3.13	Special Operations	11

3.14	Field Loadable Software	11

4	Aircraft Certificates	11

4.1	Certificate of Airworthiness	11

4.1.1	Initial C of A	11

4.1.2	C of A Renewal	12

4.2	Special Flight Permit	12

4.3	Export Certificate of Airworthiness	13

5	Aircraft in Storage or Transition	13

5.1	Entering the Storage Register	14

5.2	Renewal of the Storage Register	14

Appendices	15

Appendix A – Persons nominated to make recommendations to the BCAA	15

Appendix B – Persons approved to perform Aircraft Airworthiness Reviews	15

Appendix C – List of Contracting Aircraft	15

List of Effective Pages

Supplement Page	Issue No.	Revision No.	Revision Date
x	x	x	x

Record of Revisions

Revision	Revision Date	Description of Change
Jun 2026	Added instructions for use. Changed BCAA notes to blue. ‘This organisation’ changed to ‘role of responsible person’ in most (but not all) locations to avoid passive statements. Removed ‘ensure’ from most locations and changed to more appropriate verb to confirm action. Section 2.8 Hybrid / Remote Working Arrangements added. Subsequent sections re-numbered. Section 2.9 Safety Management Systems added. Subsequent sections re-numbered. Section 2.10 amended to remove the Fax Number from the Bermuda contact details. Section 3.1 revised to clarify requirements for a Principal Contract. Section 3.3 amended to include source documentation when submitting maintenance programmes for approval. Section 3.3.1 revised to clarify AMP submission requirement in keeping with Section 3.3. Section 3.5 Airworthiness Directives added. Subsequent sections re-numbered. Section 3.10 amended to revise the MOR reporting method from the Form SO-005 to Centrik. Section 4.1.2 revised to clarify the requirement for the Technical Coordinator to be present during aircraft inspections.

BCAA Approval
Signature

Organisation Approval

Accountable Manager Statement

This manual supplement, together with the organisations EASA Part CAMO Continued Airworthiness Management Exposition (CAME), defines the procedures upon which the Bermuda Civil Aviation Authority (BCAA) OTAR Part 39 approval of the continuing airworthiness management of contracted operator's aircraft is based.

These procedures are approved by the undersigned and should be complied with as applicable, in order to ensure all continuing airworthiness tasks of contracted operator's aircraft are completed on time and to an approved standard.

It is accepted that these procedures do not override the necessity of complying with any new or amended regulation published from time to time where these new or amended regulations are in conflict with these procedures.

It is understood that the BCAA will approve this manual supplement and maintenance management arrangements whilst the BCAA is satisfied that the procedures are being followed and the work standard is maintained. It is also understood that the BCAA reserves the right to suspend, vary or revoke this approval if the BCAA has evidence that these procedures are not being followed and the standards not upheld.

Signed …………………………

Accountable Manager

Dated……………………………

(Organisation)……………………………………

Scope of the Approval

The OTAR Part 39 approval and scope is based on the valid UK CAA / EASA approval reference [xxx] and any additional aircraft listed below.

List aircraft types in addition to those on the EASA / UK CAA approval

(The following paragraph should only be included if confirmed by the BCAA – refer to Airworthiness Notice AWN-02-21)

[This organisation] is approved to investigate the aircraft’s conformity to type design, operational fit and modification and repair standard and to provide Aircraft Airworthiness Review (AAR) reports in accordance with OTAR 21.175(b) and OTAC 21-6. Refer to Section 3.2 of this supplement.

Duration of the Approval

The BCAA approval is valid for 24 months from issue date, provided that:

the UK CAA / EASA approval number xxx remains valid, and

the BCAA does not revoke or suspend the approval.

Note: The BCAA shall audit the organisation before the approval is reissued.

Changes to the Approved Maintenance Management Organization

[Mr/Mrs………] is responsible for notifying the BCAA of any changes to the organisation. [Mr/Mrs…………] will notify the BCAA of any changes of facilities, equipment, material, procedures, work scope and staff that may affect the organizations approval. The procedures for amendments are as specified in the company exposition Part xxx.

If the change requires a revision to the approval certificate, [Mr/Mrs…………] shall submit a Form AW-281(r) with all information to support the change to the BCAA via AIRS or email to the allocated Inspector.

Mr/Mrs……………… will submit any amendment to this supplement to the BCAA for notification and approval.

Notification of ceasing approval activity

If [this organisation] ceases to offer continued airworthiness management services, [Quality Manager, Mr/Mrs………] shall notify the BCAA in writing within 30 days of the date of cessation. The notification shall include a request for revocation of the approval.

Renewal of the Approval

[Role of person responsible] shall make an application to the BCAA for the renewal of the Continued Airworthiness Management Organisation approval by submitting a Form AW-281 via AIRS or email not less than 30 days before the approval expires.

Training

[Role of person responsible] shall provide initial and continuation training in each 2-year period to all staff managing Bermuda registered aircraft to confirm they have up to date knowledge of the organisation’s procedures, including the contents of this supplement and the OTARs referenced herein.

Hybrid / Remote Working Arrangements

If the organisation has adopted a hybrid or remote working practices, use the following paragraph:

[This organisation] has adopted a hybrid / remote working model to permit staff to split their time between the approved location defined on the approval certificate and in CAME Section XX and their home. Procedure XX defines the protocols and parameters that encapsulate hybrid / remote working practices. The hazards and mitigations associated with hybrid / remote working have been captured in risk assessment reference XX to confirm the risks thereof are no greater than working in the approved location. [Role of person responsible] is responsible for updating the procedures and risk assessment in light of operating experience.

Or

If the organisation has not adopted a hybrid or remote working practices, use the following paragraph:

[This organisation] has not adopted a hybrid / remote working model. All staff are expected to work from the approved location.

Quality System

[Role of person responsible] shall establish an audit programme that confirms the organisation continues to meet the standards and comply with the requirements of OTAR Part 39. The quality system shall include adequate oversight of contracted maintenance activity.

Non-compliance findings shall be monitored and resolved in accordance with CAME Section xx.

Safety Management Systems

[This organisation] has established a safety management system for the proactive management of safety, that integrates the management of operations and technical systems with financial and human resource management, which reflects quality assurance principles.

The safety management system is incompliance with OTAR 39.59(i)(3) and has been documented in CAME Section XXX / SMS manual, reference xxx.

Submission of Forms and Recommendations

All forms and recommendations may be submitted to the BCAA via the secure internet database run by the BCAA known as the Aircraft Information Records System (AIRS) using the access credentials provided by the BCAA or by email to the relevant Airworthiness Inspector or airworthiness@bcaa.bm.

Persons nominated on behalf of [this organisation] to make recommendations to the BCAA using airworthiness (AW) forms shall be adequately qualified and are listed in Appendix A of this supplement.

BCAA Contacts:

Bermuda:

Address:	Contact:
15 Gorham Road Pembroke HM 08 P.O. Box HM 1363 Hamilton HMFX	Office: +1 (441) 2931640 Email: airworthiness@bcaa.bm

United Kingdom:

Address:	Contact:
Farnborough Airport Ively Road Farnborough Hampshire GU14 6XA United Kingdom	Office: +44 (0) 1252 942170 Email: ukoffice@bcaa.bm

Continued Airworthiness Management

Continued Airworthiness Management Contracts

[Role of person responsible] shall confirm that for all aircraft managed, the owner, lessee or operator has established an airworthiness contract with this organisation to document the obligations of the operator and those of the airworthiness management organisation.

Where the owner or lessee has appointed a Technical Coordinator required by OTAR 39.51(a) external to this organisation, the [role of person responsible] shall confirm the airworthiness contract reflects the requirements of OTAC 39-24 – Principal Contract for the Continuing Management of Aircraft.

When this organisation is contracted by a post holder appointed by an AOC pursuant to OTAR 39.53(c)(2), the [role of person responsible] shall confirm the airworthiness contract reflects the requirements of OTAC 39-24 – Principal Contract for the Continuing Management of Aircraft.

The continued airworthiness management contracts and appointed Technical Coordinators / post holders are listed in Appendix C.

Aircraft Airworthiness Review

The following paragraphs should only be included if confirmed by the BCAA – refer to Airworthiness Notice AWN-02-21. Otherwise, annotate as “Not Applicable”.

In the case of an aircraft being imported where an Export Certificate of Airworthiness is not available from an NAA specified in OTAR 21.25(a), [this organisation] is approved to perform Aircraft Airworthiness Reviews (AARs) as required by OTAR 21.175(a)(6). AARs shall be performed in accordance with OTAC 21-6 / 39-5 as defined in procedure [xxx] and recorded on Form [xxx].

[Role of person responsible] acknowledges that the BCAA reserves the right to request an AAR for the purposes of establishing satisfactory airworthiness status of a stored aircraft prior to issuing a Special Flight Permit.

Persons approved to perform AARs on behalf of [this organisation] are listed in Appendix B of this supplement.

Maintenance Programme Approval

For all aircraft managed, [role of person responsible] shall develop a maintenance programme in accordance with OTAC 39-6 and submit to the BCAA for approval. The maintenance programme will be subject to annual review to maintain effective continued airworthiness of the aircraft and made available to those involved in the maintenance of the aircraft.

All aircraft maintenance programmes shall reference the required inspection standards, practices and procedures that shall be at least equivalent to the Type Certificate holder’s scheduled maintenance requirements. Any amendments to a maintenance programme shall be approved by the BCAA.

When submitting applications for initial maintenance programme approval, those persons listed in Appendix A will submit the following:

a copy of the proposed programme,

AW-285 – Application for a Maintenance Programme Approval,

AW-287 – Maintenance Programme Checklist, and

The source documentation

When submitting an amendment to an existing BCAA-approved programme, those persons listed in Appendix A will submit:

a copy of the proposed programme,

Form AW-286, and

The source documentation

Storage / Transitional AMP

When aircraft are registered on the Bermuda register for the purposes of storage or transition, Bermuda Advisory Circular BAC-AW-02 requires the aircraft to be maintained in accordance with a maintenance programme that includes the applicable tasks for the storage period. Storage maintenance programmes should be based upon Type Certificate Holder (TCH) recommendations.

The BCAA Storage AMP on the BCAA Storage web page provides a template that [Role of person responsible] should customise for the aircraft in storage or transition and submit to the BCAA for approval.

When submitting the storage maintenance programme approval, those persons listed in Appendix A will submit the following:

a copy of the proposed programme,

AW-285 – Application for a Maintenance Programme Approval,

AW-287 – Maintenance Programme Checklist, and

The source documentation

Maintenance Programme Variations

Occasionally an Owner/Operator may encounter a need to vary a task or number of scheduled tasks within the approved maintenance programme, due to limitations in supply of parts, availability of maintenance capability or unforeseen operational restrictions.

There are two applicable cases:

Permitted variations within the programme rules, which can be accepted without additional approval by BCAA, subject to the internal procedures of the CAMO.

Variations outside the scope of the programme rules.

In the second case, the BCAA holds the delegated authority to accept the variation request, subject to a satisfactory safety case. The Owner/Operator should in the first instance seek the support of the TCH/STCH for deviating from their requirements and follow the recommendations when requesting the variation.

When submitting an application for a variation to the maintenance programme, outside the scope of the programme rules, those persons listed in Appendix A shall submit:

Completed Form AW-259

Supporting documents from the TCH.

Contracted Maintenance

Pursuant to OTAR 39.55(c), the Technical Coordinator listed in Appendix C shall establish a maintenance contract with an appropriately approved OTAR Part 145 maintenance organisation before maintenance is performed on managed aircraft.

The maintenance contract shall comply with the requirements of OTAR Part 39.57 and OTAC 39-22 and shall specify that a fatigue management system shall be in place to mitigate the effects of fatigue for all persons involved in the maintenance of the operator’s aircraft.

Airworthiness Directives

In conjunction with CAME Section XX for the management of airworthiness directives, the [Role of person responsible] shall for each Bermuda-registered aircraft managed, confirm compliance with all airworthiness directives:

prescribed for that aircraft or product by the national or supranational statutory body that oversees the regulation of civil aviation responsible for the type certification upon which Type Acceptance Certification rests; and

prescribed by the national or supranational statutory body that oversees the regulation of civil aviation responsible for the certification of an applicable approved design change.

Major and Minor Repairs

[Role of person responsible] shall verify that all repairs are performed in accordance with OTAR Part 21 Subpart M. Where the repair has not been performed in accordance with a type certificate holder’s approved repair scheme, those persons listed in Appendix A shall forward all supporting documents together with application form AW-233 to the BCAA for approval.

[Role of person responsible] shall incorporate any continued airworthiness requirements arising from the repair into the aircraft maintenance programme.

Major and Minor Design Changes (Modifications)

[Role of person responsible] shall verify that all modifications are performed in accordance with OTAR Part 21 Subpart C. Where the change has not been performed in accordance with a type certificate holder’s approved Service Bulletin or equivalent document, those persons listed in Appendix A shall submit the following items to the BCAA for approval:

Application Form AW-220

Supporting documents required by OTAR 21.73(b)

[Role of person responsible] shall incorporate any continued airworthiness requirements arising from the change into the aircraft maintenance programme.

[Role of person responsible] shall confirm that if the aircraft, or any part of it, is modified, it continues to comply with the applicable noise standards. If necessary, those persons listed in Appendix A shall submit a revised AW-268 with the modification data.

Defects and Discrepancies

Any discrepancy or defect shall be rectified or deferred in accordance with OTAR Part 91 prior to flight and any inoperative equipment shall be identified and carried forward in accordance with an approved Minimum Equipment List (MEL) or Configuration Deviation List (CDL).

Weight and Balance

[Role of person responsible] shall confirm that aircraft are weighed in accordance with the requirements of OTAR Part 39.81 and records maintained which reflect the approved aircraft configuration(s).

Certification of Maintenance

[Role of person responsible] shall verify that all Certificates of Release to Service are made as prescribed in OTAR Part 43, Subpart C.

Reporting Serious Defects

All reportable occurrences should be submitted to BCAA in accordance with the requirements of OTAR Part 13.

Reports to the BCAA will be submitted through Centrik by pressing the ‘File an Occurrence Report’ icon at the top right corner of the BCAA website.

Note: Further guidance on the process is available on the BCAA website: https://www.bcaa.bm/mandatory-occurrence-reporting

Technical Log

An approved Technical Log System shall be provided in respect of each Operator, as applicable to the relevant aircraft type(s) and operation, in accordance with the requirements of OTAR Part 39.79.

Aircraft Maintenance Records

All continued airworthiness records shall be maintained in accordance with OTAR Part 39 Subpart D.

Special Operations

[Role of person responsible] shall confirm that any required technical despatch procedures for special operations approved by the BCAA are complied with.

Examples of special operations include, but not limited to, the following:

Interior reconfiguration e.g.: Medivac, class configurations etc

RVSM downgrade / upgrade

Auto land status downgrade / upgrade

Airspace approvals downgrade / upgrade

Field Loadable Software

[Role of person responsible] shall, for any aircraft having systems utilising Field Loadable Software and Database Field Loadable Data, establish appropriate procedures acceptable to the BCAA, that:

Filed Loadable Software uploads are accomplished in accordance with the approval requirements of OTAR Part 21 Subpart C; and

Database Field Loadable Data is controlled and transferred in accordance with the equipment manufacturer's instructions.

Aircraft Certificates

Certificate of Airworthiness

An aircraft may not fly on the Bermuda Register unless, a valid Certificate of Airworthiness (C of A) is in force and any related conditions are complied with. Certificates of Airworthiness are valid for twelve months, in accordance with OTAR 21.183.

Initial C of A

Prior to submitting a recommendation for an initial certificate, [role of person responsible] shall confirm the airworthiness status and condition of the aircraft through review of the airworthiness and maintenance records and physical survey. When applying for the certificate, those persons listed in Appendix A will submit the following items:

Completed and signed Form AW-201(i)

Airworthiness status reports

Export C of A (or AAR as appropriate – refer to Section 3.2 of this supplement)

Application for Noise certificate including:

Completed Form AW-268

Flight Manual extract

Previous noise certificate, if applicable

Application for maintenance programme (refer to Section 3.3 of this supplement)

Completed Form AW-235 Flight Manual Supplement Status

Aircraft Technical Log

Aircraft airworthiness contract (refer to Section 3.1 of this supplement)

Aircraft maintenance contract (refer to Section 3.4 of this supplement)

Note: Further guidance on the process is available on the BCAA website: https://www.bcaa.bm/certificate-airworthiness

C of A Renewal

Prior to submitting a recommendation for a C of A renewal, [role of person responsible] shall confirm the airworthiness status and condition of the aircraft through review of the airworthiness and maintenance records and physical survey.

[Role of person responsible] will apply for certificate renewal, not more than 90 days prior to the expiry of the existing certificate.

Note: With reference to BCAA Exemptions and Deviations published: https://www.bcaa.bm/exemptions-and-deviations (ref: BCAA/PAVE/1311)

When applying for the certificate, those persons listed in Appendix A will submit the following items:

Completed and signed Form AW-201(r)

Airworthiness status reports

Completed Form AW-235 Flight Manual Supplement Status

The nominated Technical Coordinator or person listed in Appendix A will present the aircraft with all the relevant documents and publications, at the time of the inspection. If the Technical Coordinator is unable to attend the aircraft inspection, they shall confirm with the BCAA an alternative representative. The BCAA reserves the right to insist the Technical Coordinator is available.

Special Flight Permit

If an aircraft no longer meets the certification standards set for the applicable Type Acceptance Certificate, the Certificate of Airworthiness will not be in force. The only provision for allowing an aircraft to fly in these circumstances is to permit the aircraft to be operated in accordance with the conditions of a Special Flight Permit.

All Special Flight Permits will be carried out to the requirements of OTAR Part 21 Subpart P and OTAC 21-10.

Aircraft operating under a Special Flight Permit require permission from each State, whose airspace it intends to use, while operating without a valid Certificate of Airworthiness.

When applying for a Special Flight Permit, those persons listed in Appendix A will submit the following items to the BCAA:

Completed and signed Form AW-201(P)

supporting documents from the TCH, as necessary

Note: Further guidance on the process is available on the BCAA website: https://www.bcaa.bm/permits-fly

Export Certificate of Airworthiness

An Export Certificate of Airworthiness may be required by an importing state Civil Aviation Authority in order to provide confirmation that Bermuda registry has conducted a recent satisfactory review of the airworthiness status of the aircraft and, apart from any agreed deviations, found the aircraft to be in compliance with the applicable Type Acceptance Certificate. Export Certificate applications will be carried out to the requirements of OTAR Part 21 Subpart L.

When applying for an Export Certificate, those persons listed in Appendix A will submit the following to the BCAA:

Completed and signed Form AW-201(E)

Airworthiness status reports

Unless the BCAA has issued a C of A within the preceding three months, [role of person responsible] acknowledges that the BCAA reserve the right to survey the aircraft before issuing the Export Certificate.

The Export Certificate of Airworthiness is not a flight authority and does not authorise the aircraft for flight.

Note: Further guidance on the process is available on the BCAA website: https://www.bcaa.bm/export-certificate-airworthiness

Aircraft in Storage or Transition

All aircraft wishing to be registered in Bermuda shall have a valid C of A or be listed on the Storage register. An entry on the Storage Register has a validity of 12 months.

The BCAA will consider the aircraft to be in storage status if:

a Certificate of Airworthiness issued to an aircraft registered in Bermuda has expired for more than ninety (90) days and the owner has not applied to renew the C of A, or

an aircraft has entered the Bermuda register and the owner has not applied for a C of A within 90 days.

Aircraft in storage may not be parted-out or dismantled. Only 'complete' aircraft may be registered.

Entering the Storage Register

Where [this organisation] manages the continued airworthiness of non-operational aircraft, i.e. those transitioning between operators, in prolonged maintenance (including modification programmes) or in a storage condition, [role of person responsible] shall establish the status of the aircraft and those persons listed in Appendix A shall submit the following items to the BCAA:

Completed and signed Form AW-201(s)

Airworthiness status reports

Export C of A (or AAR as appropriate – refer to Section 3.2 of this supplement)

Application for storage maintenance programme (refer to Section 3.3.1 of this supplement)

Aircraft Technical Log

Aircraft airworthiness contract (refer to Section 3.1 of this supplement)

Aircraft maintenance contract (refer to Section 3.4 of this supplement)

Renewal of the Storage Register

Prior to the annual anniversary of the aircraft entering the storage register, [role of person responsible] shall submit to the BCAA the following items:

Completed and signed Form AW-201(s)

Airworthiness status reports

If a Certificate of Airworthiness or Export Certificate of Airworthiness is required at the end of the transition or storage period, [role of person responsible] shall follow the processes defined in Section 4.1 or 4.3 of this supplement.

Failure to maintain the aircraft in the condition prescribed by this procedure may lead to deregistration of the aircraft.

Bermuda Advisory Circular BAC-AW-02 provides further information concerning storage and transitional aircraft.

Appendices

Appendix A – Persons nominated to make recommendations to the BCAA

The following persons are nominated on behalf of [this organisation] to make recommendations to the BCAA using airworthiness (AW) forms in accordance with Section 2.9 of this supplement.

Name	Job Title	Limitations

Appendix B – Persons approved to perform Aircraft Airworthiness Reviews

The following persons are approved to perform Aircraft Airworthiness Reviews on behalf of [this organisation] in accordance with Section 3.2 of this supplement.

Name	Job Title	Limitations

Appendix C – List of Contracting Aircraft

Owner	Registration(s)	Technical Coordinator